How DIGICOPY CC Works in the Education Sector

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How DIGICOPY CC Works in the Education Sector

What can we do for you?

The education industry has relied on printing for many years. It has now become an integral part of how the educational system works.

From exercise sheets to progress reports and exam papers, everyone in the education sector requires printers that perform at the highest standard. Digicopy CC has worked in the educational sector long enough to know that when a printer is down, it can cause all kinds of workflow issues.

We believe we stand out above other printing companies because of our 5 star customer service and managed printing solutions. These printing solutions mean you never have to worry about the mundane tasks like ordering toner or submitting meter readings. We automate it all for you and get automatically notified when you’re running low on toner, so we can ship a new one to you. This minimizes your downtime to machine breakdowns only.

What can DIGICOPY do for your School?

DIGICOPY is more than experienced working in the education industry. We work with so many school and education facilities, we ensure that all our engineers are trained and certified in the latest technology. If your printer breaks down, we look to get an engineer out to fix it as soon as possible. This minimizes your downtime and saves having to do a big print job on fewer machines.

We also pride ourselves on software solutions. With a school handling so much sensitive and confidential data, it’s critical that printed documents don’t end up in the wrong hands. Any information about a young person is very sensitive and shouldn’t be left sitting in the print tray where any staff member could pick it up by accident. Our printing security software requires two-factor authentication, so the staff member must authenticate their ID card to prove they printed the document. The printer will then release the job so that only they can pick it up.

Document Management Software

We also offer document management software. A school has hundreds, if not thousands, of documents that need to be neatly ordered so they can be found easily. Our software solution lets you search for a document like a search engine. It’s then coded to bring back results within seconds, so you can retrieve your documents quickly. It also helps you file your documents in a sensible manner.

Scan Workflow & Retrieval

Sometimes you just want to scan and store a document. More importantly, you need to be able to find that document when you need it. All of our MFDs can scan to your favorite network locations, direct to your computer or even your email address. Various add-ons allow you to scan straight to your Dropbox, OneDrive, Google Drive and more.

But what about when others need access to these documents, or compliance issues mean they need to be stored centrally with access to only those with the right level of authority? Who names the documents? How do people find them? What do they search for? We have various solutions designed to
answer these questions and more.

You may have an archive of paper documents that you need to keep but are losing out on valuable storage space. Paper documents can often be at risk of fire, water damage or simply misplaced. Scanning these documents into a system allowing fast retrieval is sometimes all you need without the perceived complexities of a full document management system.

Document scanning

With scanning speeds of up to 240 images per minute, you can scan and store your daily documents in seconds and tackle your filing cabinets and archives in no time. Let the software do the work of converting your paper documents into electronic documents that can be searched for in the blink of an eye.

Document navigation

When documents need to be stored in a particular location (such as invoices for the current month), or with a particular naming convention, our tools allow you to do this seamlessly. Documents can be routed to a destination and even named based on the content without any manual intervention.

Document retrieval

With our Archive & Retrieval software, getting hold of your documents couldn’t be simpler. Whether it’s simply browsing the location of the document or searching for keywords within it, the automatic indexing of your documents mean you can be sure never to lose sight of your important information again.

Benefits

  • Store paper documents electronically to control access
  • Significant time saving in finding documents
  • Never lose a document again
  • Accurate and reliable OCR minimises conversion errors
  • Facilitates the effective, reliable and secure collaboration among co-workers
  • Use simple scanning tools to integrate with your existing processes

Managed Print Services

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Managed Print Services

Focus on your business and let us manage your printing infrastructure

Discover the possibilities with Optimized Print Services

Your print infrastructure should fit your company’s specific requirements, and needs to support your processes and workflows seamlessly. Most importantly, though: you want it to perform reliably!

Many printing environments nowadays are patchworks of printing, imaging and fax devices that are neither set up nor managed in a way that lets them keep up with today’s fast-paced business world. Such haphazard structures are an obstacle to your organisational efficiency as a whole.

Having to spend too much time on administration or solving hardware problems can often keep your employees from concentrating on their main duties, and prove to be a waste of both time and money. Optimised Print Services aim to help your company increase the efficiency of all its print and scan related processes.

We create an individual solution for your requirements which ensures maximum data security, is financially viable, and environmentally friendly. By guaranteeing cost reductions and trouble-free processes, we develop improvement strategies based on historical data and your future objectives. Print management is an important part of Optimized Print Services. This takes care of your entire print and scan infrastructure, including routine tasks such as the automatic delivery of consumables. We also seek to achieve optimisation continuously, moreover – freeing you and your employees up to concentrate fully on your core tasks!

Optimized Print Services

Konica Minolta’s Optimized Print Services (OPS) combine consulting, hardware, software implementation and workflow management to lower document spend. With our managed services covering your print infrastructure, our strategy of preventative and predictive maintenance ensures the devices you use are performing reliably at all times and any downtime is minimised. It all adds up to maximum productivity and efficiency, with minimum effort – leaving you and your team to focus on your jobs rather than admin questions.

Multi-location printing: Print in every office, country and continent

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Multi-location printing

Print in every office, country and continent

Get instant access to all your devices with Central Print Management

Every organisation has its own individual issues. Whether you’re leading an international corporation or a medium-size enterprise, you’re probably struggling to increase employee productivity. Keeping this at a constantly high level can be a challenging task requiring holistic thinking – and a holistic solution specifically designed to cover every single office and device at your organisation. Konica Minolta has that complete solution for your business.

Multi-location printing is exactly what it sounds like – the freedom to produce prints and copies of documents regardless of your current location. This can be achieved by connecting all your printing devices to give you the efficiency and flexibility you need every day to keep up with your competition and meet even the most demanding clients’ expectations.

The system lets you manage your entire print environment centrally, so that in case of an urgent meeting, for example, the files needed can be sent from one location to another in a matter of seconds. Print jobs can be submitted from anywhere on Earth, with the required data transferred quickly and swiftly, significantly reducing the time spent on writing unnecessary emails. Improve collaboration and speed up communication with multi-location printing.

Multilocation Printing

The YSoft SafeQ Print Management Suite is a scalable and flexible set of modules for your efficient print environment. The Suite lets you choose from a wide range of components to create a solution perfectly adapted to your business needs. Ysoft SafeQ modules can be used to submit and release print jobs worldwide, create print reports with graphs and tables, make your print environment more secure than ever, predefine scan destinations, limit unauthorised access to confidential documents and save money with individual print rules.

Take total control over your printing environment

Multi-location printing is a powerful feature for any business striving to achieve greater flexibility and faster staff communication. There’s no need for manual file transfers or time-consuming e-mail communications: Konica Minolta’s print server lets you send a document for printing in one location while simultaneously receiving a copy in another. It lets you benefit from central management, so you need never let borders keep you from reaching your goal again.

Streamline your workflow and use mobile printing to free yourself from the necessity to send jobs only from the office. Address any urgent issue from home, the gym, café or elsewhere, and deliver the required files to any connected printer within seconds.

Multi-location printing is not just a ‘quick fix’ to raise productivity, however. It is also a reassuringly secure one. It lets you make sure confidential corporate files are not accessed or copied by unauthorised personnel. You can assign a PIN, username, password or ID to each staff member allowed to use print infrastructure. Control the amount of paper used, and analyse the printing habits of employees using long-term data reported in transparent graphs and tables.

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Mobile Printing: Printing technology adjusted to the modern workplace

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Mobile Printing

Printing technology adjusted to the modern workplace

Print that’s every bit as mobile as you are

In recent years, modern work has been transformed from a stationary experience to a far more mobile one. Workers can now work while travelling, hold a business meeting outside the office – at a client’s headquarters, for example – or finish tasks from home. This shift allows for hugely improved efficiency and flexibility of workflow. Mobile phones meet the requirements of modern workers perfectly – they are always to hand, are easy-to-use, and support fast, effective communication.

Mobile printing offered by Konica Minolta is designed with the modern worker’s needs in mind. It is a safe, fast solution not requiring any extra infrastructure. All you need is a mobile phone or any other mobile device, and a Konica Minolta multifunctional device. Remote printing can be initiated easily with just a few steps, even if you are not in the office at the time. The system lets you keep your freedom, stay flexible, act instantaneously even when outside the office, and pick up on any flaws in documentation within seconds.

Mobile printing offered by Konica Minolta is designed with the modern worker’s needs in mind

EveryonePrint is a leading mobile print solution that lets users print from their notebooks, mobile devices or any other device to a managed printer, quickly and easily. EveryonePrint lets corporate and guest users bridge the connection to any existing print fleet in one simple solution – without demanding that you replace existing hardware and infrastructure.

Konica Minolta Mobile Print

This free mobile printing app, for all major mobile platforms including iOS, Android and Windows 10, connects mobile devices with multifunctional Konica Minolta bizhub output systems. Printing from and scanning to a mobile device are the two main functionalities of this application, which ensures that business users have their important documents to hand all the time.

Adding new functionalities to your company doesn’t mean you’re going to need to invest in expensive devices – because mobile printing requires no costly extra infrastructure. It is both a cost-effective and an efficient solution for your business. Multifunctional Konica Minolta devices allow you to print whatever you want, wherever you are. You can automatically search for a device on the same network and connect to it, or if you are interested in remote printing, just choose a particular printer to which you have mobile access. There’s no need for you to install additional printer drivers to use printing services such as AirPrint, Mopria Print Service or Google Cloud Print.

Mobile printing is fast and convenient – but most importantly, it is secure. It lets you ensure private data are not accessed by unauthorised personnel – by setting up an individual ID and password for each employee allowed to use the MFP. You can stay in control of access rights – limiting them for those who should not be allowed to copy confidential data – as well as enabling guests to use printers on your premises. So start exploring the numerous possibilities mobile print can offer your business today!

Device Security: Secure printing environment at Konica Minolta

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Device Security:

Secure printing environment at Konica Minolta

Safety Always Comes First

In every company, employees manage vast amounts of information every day – much of which will be confidential, of course. Documents, personal data, addresses, budgets, plans, mock-ups and countless other resources are printed, copied and scanned with every passing hour at commercial organisations of every shape and size, and without reliable security, they run a high risk of such sensitive data falling into unauthorised hands.

The consequences of this – with future plans and mock-ups copied and distributed to competitor companies, personal data sold, and budgets revealed – could potentially be disastrous.

Device Security

Data security is one of the most important aspects of running a successful and reliable business today. One or two tiny chinks in your company’s security “armour” can lead to confidential data being exposed, and your reputation in the industry being ruined. Konica Minolta provides its clients with secure devices guaranteed not to let them down, and a range of highly reliable, standard solutions. Security breach detection and prevention help companies prevent damage to their finances and reputation at both the corporate and individual levels. 

Don’t make the mistake of neglecting security issues connected with MFPs. If a device is accessible by a wide range of different users (including staff, visitors and contractors), the risk of a data leak does increase. Konica Minolta offers solutions combining fast access to all of the device’s functionalities with the ability to control the access rights of employees. This ensures confidential data cannot be accessed by visitors or unauthorised personnel. Konica Minolta systems remain secure, flexible and user-friendly at all times – so you’re very much the one in control. 

With Konica Minolta, you know you’re implementing exactly the right data security policies, and can ensure those newly-copied confidential documents lying in the MFP output tray or files stored on the hard disk of a device don’t fall into the wrong hands. The comprehensive range of security measures offered by Konica Minolta lets you guarantee the security of your documents and data.

Our devices are designed to be integrated into network environments, ensuring MFPs need to comply with stringent security standards, and potential security leaks are closed using the network connection. All of which ensures you benefit from the numerous ways Konica Minolta protects your data, and limits access to confidential information.

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